The minutes of a board meeting serve as an official record of the proceedings of a board meeting. They are legal documentation of the meeting’s discussions and decisions and inspire confidence among stakeholder members, support corporate governance and ESG goals, and assist in to hold directors accountable.
The most important component of board meeting minutes is the ability to capture accurate information. Even when opinions are voiced in the minutes, they must be impartial. To protect the board from legal liability, it is important to keep the minutes as neutral as possible.
While you should strive for consistency in the format and the language used from meeting however, it’s also a great idea to make use of a pre-approved minutes for board meetings template to speed up the process. This will provide all the necessary details, such as who called the meeting and the quorum that was present, the motions that were voted on, how they were voted or voted on, any points of procedural or appeals and when the board met and adjourned are all included.
Include any other documents discussed at the board meeting. This includes records, presentations, and reports. They can be included in the board minutes in an appendix, or listed in an index at the end of the document, depending on how the board wishes to organize their materials for the board.
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